HR and payroll

Employees

The staff record: designation, department, joining date, and the salary structure that applies.

Statutory deductions are configuration

Provident fund, ESI, professional tax, gratuity, labour welfare fund — the rates and thresholds are settings, per school and per state, not numbers typed in each month and not values written into the software.

That matters when a rate changes: it is a configuration change, applied once, and every subsequent run uses it. Nobody should be adjusting an individual's deduction by hand to hit a number.

Running payroll

A period is calculated, checked and then finalised. Payslips become visible to staff after that.

Check before finalising. A finalised period is corrected by an adjustment, on the record, not by quietly re-running it.

Filing outputs

Where your school uses them, the statutory outputs are generated from the same run rather than compiled separately — which is what keeps a filing and a payslip agreeing.

Access

Payroll is one of the most restricted areas. Staff see their own payslip and nobody else's.