Attendance across the school

The school-wide view: every section, every day.

Registers not marked

The most useful thing here is what is missing — sections with no register for a day. Chase those the same day; reconstructing a register a week later is guesswork.

When you open a section, the screen says whether its register for that date is marked, not marked yet, or partly marked, and names each student who has no record.

Chronic absence

Persistent absence surfaced as a pattern, rather than buried in per-day records. That is the point of having a school-wide view at all: no single teacher sees a child who is absent one day a week from each of five different classes.

Corrections

The office can mark and correct dates that are closed to teachers, and can mark outside school hours, when teachers cannot. Corrections are recorded, with who made them.

Teachers mark during school hours only: from the first bell to the last on your timetable, plus an allowance either side — 30 minutes unless your school has set its own, at Settings → Attendance → Marking window, which shows the resulting hours before you save. A school with no timetable set up has no such limit.

The working week

Settings → Working week sets the days the school is closed every week, such as Sunday, or Saturday and Sunday. If the school closes only on some Saturdays, such as the 2nd and 4th, leave Saturday unticked and tick those Saturdays under Closed on some Saturdays of the month. The other Saturdays stay working days.

One setting covers three things. In staff attendance a closed day is a weekly off, never an absence. Concern deadlines do not run on a closed day. Admissions uses these days for its office hours unless the office has set its own. An office with its own days keeps them every week, closed Saturdays included. Holidays and vacations go in the calendar, not here.

When the school works a closed day instead of a holiday, such as a 2nd Saturday made up after the Diwali break, do not change the week. Add a Working day in the Calendar for that one date. The staff register then opens that day and the month expects it to be marked. For a whole-school working day, concern deadlines and the admissions office (when it follows the school week) count it as open too.

What families see

Guardians see their own child's attendance as soon as it is saved, and may be notified of an absence. Bulk-correcting a month of records can generate a lot of notifications.